The Ultimate Guide on How to Plan a Quinceanera

You’re probably going to start reading this and think “why on earth did I decide to plan a quinceanera?!”, but don’t worry! It’s really not as hard as it seems.

This is our go-to list of how to plan a quinceanera, which should help you stay on top of everything before, during, and even after your quince planning process!

Believe it or not, planning is actually part of what makes the quince journey such a once in a lifetime experience, so use our quinceanera checklist and timeline to make sure you have the least stressful time possible!

And if you’re planning in less than 12 months — don’t worry! — just make sure you read through all the first steps and start getting them done asap!

Here goes!

12+ Months
9-12 Months
6-9 Months
3-6 Months
1-3 Months
2-4 Weeks
1-7 Days
Day Before/Day Of
1-30 days After


12+ Months Before

How to plan a quinceanera
Credit: Epic Lens // Chicago, IL

One thing is for sure — it’s never too early to start planning your quince!

As a general rule of thumb, we think 12 months is a good amount of time to get everything in order without feeling too stressed, but plenty of people have started 2 and even 3 years in advance (and others have done it in as little as 4 months)!

No matter how far in advance you are, here are the main steps for where to start planning your quinceanera:

  • Set your budget
    • Before you start thinking of potential vendors, make sure you know how much you’ll be willing to spend.
    • The budget is going to help determine pretty much everything else during the quince planning process.
    • We’ve got an awesome tool to help you keep track of your budget and expenses. Sign up for your free account today! 
  • Pick an event date
    • Once you set an event date, things will really start to get set in motion.
    • Not only that, but it will be the first thing vendors and guests will ask about. 
    • If you have your eyes on a specific venue, this might affect the date you choose, since some dates may not be available.  
  • Create a guest list
    • Your guest list will help you consider budget and certain aspects regarding vendors (e.g. venue capacity).
    • Start creating your guest list in your Mi Padrino account today, but don’t worry — nothing is set in stone until you send out invitations or save the dates. 
  • Begin to look for venue and other main vendors
    • If you’re thinking you’ll have a lot of different vendors, this will be a big factor in your overall cost too, but there is at least some flexibility in your options.
    • Here are the main type of vendors to start thinking about:
  • Gather information from your guests
    • Start gathering guest emails and mailing addresses.
  • Think about padrinos
    • If you decide to have padrinos for your event, make a list of your possible padrinos & padrinos de honor.
  • Think about your quince court
    • Make a list of potential people you want on your court (damas, chambelanes, or both). 
  • Start getting ideas and inspiration
    • Think about colors, styles, quinceanera themes, if you know what kind of look and feel you want.
    • Check out our many Pinterest boards for ideas on everything!
    • Let’s be honest — you’ve probably already started looking through quinceanera dresses
    • You can also check out some real quinceaneras to see what they did
    • This is definitely the best part of the planning!

Make sure to download our mobile app or sign up online to access ALL of our tools that will help you with all planning.

If you prefer writing everything down on paper, check out Mi Padrino’s planning guide

9-12 Months Before

how to plan a quince
Credit: Epic Lens // Chicago, IL

These next couple months may be a bit stressful, but it’ll all be worth it! 

6-9 Months Before

how to plan a xv
Credit: Epic Lens // Chicago, IL

It still seems like a long way away, but 6 months can go really quickly!

We’re almost halfway done with planning!

Finalize anything from before, if you haven’t done it already — it’s okay, everyone can get behind with planning.

Don’t worry if you don’t have everything done yet. Take this time to outline and finalize anything outstanding! 

3-6 Months Before

Credit: Epic Lens // Chicago, IL

We’re getting closerrrr!!!

  • Choose your chambelan attire
  • Send out your invitations
    • It’s official, official!
  • Follow up with padrinos
  • Design/Order/Make decor
    • The earlier you start, the more time you have to make everything.
    • Decide if you’re going to DIY or start finalizing ideas if you’re going to buy!
  • Book more vendors
    • Transportation – do you want a Limo? Carriage? Party Bus? 
    • Hair/Makeup – watch Youtube vids and start practicing on yourself if you’re going DIY.  
    • Hotels – just in case you have out of town guests!
    • Decor Rentals
  • Things to buy
  • Attend confirmation classes if necessary

1-3 Months Before

Credit: Epic Lens // Chicago, IL

It’s like seriously coming up so soon!

2-4 Weeks Before

Credit: Epic Lens // Chicago, IL

Only two more weeks!!

  • Final confirmation with all vendors
    • Write down times they will arrive and other important information.
    • Make sure everyone will be ready to go!
  • Send your music list to the DJ/Band
    • Check out our different quinceanera playlists on Spotify!
  • Finalize and practice your quince dance
    • You and your court should have it down by now!
    • Make sure you keep practicing up until your big day!
  • Make final payments to vendors
  • Write out a timeline/order of events for your big day!

1-7 Days Before

Credit: Epic Lens // Chicago, IL
  • Purchase last minute items
  • Finish any DIY projects
  • Get manicure/pedicure
  • Double check checklist/vendors
  • Schedule a nail appointment for 1-3 days before your big day
  • Get your eyebrows waxed or threaded
  • Put together an emergency kit for the day of!

The Day Before/Day Of

  • Relax on the day before — don’t stress!

1-30 Days After

Credit: Epic Lens // Chicago, IL

That. Was. A blast.

After 12 months of planning, I’m sure you just want to be done with it, but there are a few final loose ends to tie up!

Make sure you check out our Checklist feature to be able to check these off on the go. Download the Mi Padrino Quinceanera Planning App to start planning your dream event! 


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