Your reception is one of the big ways you get to express yourself and it will be one of the most memorable details about your special day. What do you want your guests to remember about your Quince? We have put together a few things for what to look for in a quinceanera banquet hall.
Your guest list plays a major role in decisions you will make because your guest list decides how big your party is going to be. Before you can book a venue, you need to have a rough estimate of how many people you will be inviting. Use your rough estimate to start shopping venues. Be sure to give yourself some leeway–don’t book a venue that might just fit perfectly if Great Aunt Sue and her four children don’t come. Take into account that a few people might forget to RSVP and make sure you have plenty of room. Also keep in mind that if you are looking at an empty venue, it will look much smaller when it is full of people. If you’re having a formal sit-down dinner, you’ll need about 25 to 30 square feet per guest.
This celebration is all about you. When looking at a venue, try to visualize it with your style–does it have the ambiance you are looking for? If you love colorful flowers or zebra print, will your details look great here? Take into consideration any venues that have bold prints and patterns on the wallpaper or carpets. Don’t be afraid to make a bold choice that truly reflects your style.
Are you planning to have your event catered? When shopping venues, be sure to ask if they allow outside caterers. Some venues don’t allow outside caterers and this can drastically affect your budget. Jot down the prices for their catering packages so you can compare them to other caterers later. If you are undecided, you might want to take some time to set up food samplings at the venues you are interested in. If your event is going to have alcohol, you’ll need to ask the venue about this as well.
Are you planning to have your ceremony and reception in the same place? There are plenty of venues that provide both services. However, if you are planning a ceremony at your home church, you will need to consider the distance between your church and your prospective venue. All your guests will need to travel between the two and while this day is about you, you don’t want to greatly inconvenience them with a long commute.
Time of the Year
Many women find themselves torn between a venue that they absolutely love, and the season they have always pictured for their big day. Don’t let it happen to you! Before going to check out a venue, be sure to contact them and find out what dates they have available. If you are already decided on a spring date, then don’t even entertain the idea of that venue that is booked through until next fall! On the other hand, if you are very flexible with your date, you might be able to shop around at some venues that are usually booked up well in advance.
Some venues have an in-house band or DJ available for hire. Some others don’t even have enough space for a band to set up. In our experience, if the venue has a regular band or DJ, you are better off booking them than some outside entertainer! Their house DJ will be familiar with all the routines and protocols at the venue. Whether you have your heart set on a certain type of entertainment or you are looking for some suggestions, be sure to ask about it when you shop for your venue.
Are you a DIY-er? The amount of decorating that you plan to do yourself will change what you need from your venue. Many venues offer linens, chair covers, and dishes, some others can offer decorating services as well. If you end up choosing a less traditional venue, such as a lighthouse or art gallery, you will most likely need to spend extra time and money on decorations as well. Be sure to ask what services the venue can provide for you (and jot down those prices!) so that you can make a well-informed decision.
Of course, you need to take your budget into account when searching for a venue. To help you stay on track, here are a few things to consider:
–Member Discount: Some venues give a discount to their members. It might be helpful to have a parent who is an alumni at a university location or member at a swanky golf course.
– Have your celebration on a Friday or Sunday: you might consider saving some money this way as many venues have discounted prices on these days.
–Choose a less popular time of the year for your event. You might save money on your reception venue by choosing a date in their off-season. These dates are usually between November and March.
–Hosting at home: having your event at your home can save you some money, but not always! You will be shocked to see how those prices add up when it comes to renting tents, tables, chairs, canopies, and gazebos. Not to mention, figuring out parking and bathrooms can be a huge pain as well! Doing a price comparison between your favorite venue and your DIY backyard event might save you a lot of grief in the end.
Your venue will provide a certain ambiance for your big day, but it is ultimately what you make of it! You may need to make some sacrifices, so decide in advance what aspects of the venue are the most important to you. And of course, don’t forget to make it fun!